A trip to Japan requires more than just a plane ticket and a hotel reservation. Because Japan utilizes unique booking systems and specific entry protocols, there are several things you should arrange weeks before your flight. Use this checklist to ensure your arrival and transit are as smooth as possible.
The most important step for any traveler is registering on the Visit Japan Web portal. This is the official government site for digital Immigration and Customs procedures. By completing the forms before you fly, you will receive QR codes that allow you to use automated kiosks for faster clearance. You should complete this registration at least 48 hours before your departure.
While physical card supplies have stabilized, the most convenient option is adding a digital Suica or Pasmo to your smartphone’s wallet (Apple Wallet or Google Pay) before you leave. This allows you to tap through gates and pay at convenience stores instantly. If you prefer a physical card, the Welcome Suica is available at major airports (Narita and Haneda). It is valid for 28 days and requires no deposit, but be aware that any remaining balance is non-refundable.
Following the significant price increase in late 2023, the Japan Rail Pass is no longer an automatic “money-saver.” It is now only economical if you are traveling long distances (e.g., Tokyo to Hiroshima and back) within a 7 or 14-day window. If you do choose to buy it, we recommend using the official JR website; it allows you to book your Shinkansen seats online before you arrive in Japan.
To enjoy the 10% consumption tax exemption at participating shops, you must present your physical passport. Shops require the original “Landing Permission” sticker inside your passport to verify your temporary visitor status; digital photos or copies are not accepted. Note that Japan is transitioning toward a refund-based system at airports in late 2026, but for now, the discount is still applied directly at the cash register.
If you plan to drive in Japan, you must obtain an International Driving Permit (IDP) in your home country before you leave. It must be issued in accordance with the 1949 Geneva Convention. You cannot apply for this once you are in Japan. See here for more details on local traffic laws and requirements.
The Ghibli Museum remains one of the most difficult tickets to secure. Tickets go on sale on the 10th of each month at 10:00 AM JST for the following month. You must book these via the official Lawson Ticket international website. They sell out within minutes, so ensure you are online the moment they become available.
For reliable connectivity, we suggest arranging an eSIM or renting a Pocket WiFi device for pick-up at the airport. Having constant access to navigation and translation apps is essential for modern travel in Japan. While the Japan Connected-free WiFi app is a useful backup, it should not be your primary source of data. See here for more details.
The Inner Grounds of the Tokyo Imperial Palace are only accessible via guided tours. While some same-day registrations are possible at the Kikyomon Gate, spaces are extremely limited. It is best to book your free slot via the official website well in advance.